3 steps when using the time management tools

In the Seam book chapter 7, it talks about management tools. What are the 3 steps when using the time management tools? Why are these steps important to making sure you are using the tool correctly?

In chapter 7 of the SEAM book, three steps have been identified (SAVALL, ZARDET, & BONNET, 2008, p.101). These steps are important as they will make sure that the time management strategy is successfully made part of the time schedule of each participant on daily basis. These steps are:

Accurate scheduling of development actions: This step is used to divide the major development task to sub parts or sub-tasks so they can be effectively managed. This will help remove ambiguities that might exist if the major task is considered as a whole instead of parts. The participants can be then assigned to each sub-task.

Cleaning-up low value added tasks: employees are encouraged to self-evaluate and keep a record of their tasks. New tasks are only added when previous low value tasks are removed. This ensures that the employees are not exposed unnecessary burden which could decrease work efficiency and create fatigue among the employees.

Efficient time usage: Efficient time usage can be promoted by encouraging written messages instead of oral messages. This would document different activities. A proper preparation for meetings is necessary to better utilize time during meetings. Without preparation, meetings may not be conducted effectively and could prove to be waste of time.